GigTools for agents and managers

Booking software for agents, managers and agencies.

Run your whole roster, every buyer and your team from one system, from the first hold to the settlement sheet and the commission statement.

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Sound familiar?

More acts means more ways for things to slip.

Many calendars

Each act has its own availability, holds and travel, and every one of them needs to be right.

Many buyers

Clubs, colleges, corporate planners and festivals, each with their own history across your roster.

Paperwork for everyone

Agreements, deposits and balances for every act on every date.

Your whole roster in one system

When you represent several acts, the details multiply: availability, holds, travel, agreements, deposits and every conversation with every buyer. GigTools keeps all of it together. Each act has its own profile, public page and representation agreement, each gig has its own complete record, and each buyer has a full history across everyone you've booked with them.

Deals, holds and the paper trail

Put first, second and third holds on a date, and when a buyer challenges a hold, GigTools gives the first hold a deadline to confirm or let go. Send the buyer a one-page deal memo to accept online; the fee and deposit go straight onto the gig, and the agreement is written from the accepted terms. Radius and exclusivity checks warn you before you book an act too close to another show.

Settle up and keep the money straight

Settlement sheets work out door deals, guarantees, deductions and splits on the night, and the venue and the act both sign online. The trust account tracks what you're holding for each act, what they're owed and what you've paid, and commission comes off by the deal, the act's agreement or your agency's rate. Invoices and the bills you owe acts can sync to Xero, with QuickBooks Online coming soon.

Run the team

Give each agent a territory, route new inquiries to the right person, and split commission between agents on any deal, with monthly statements and a payroll export. A shared team inbox keeps the agency's email in one place, assigned to an agent, with internal notes. Reports show a 12-month forecast and how each agent, act and client is doing, and the audit trail shows who changed what.

Sell your roster

Share a password-protected avails page so buyers see who's free, send a printable pitch book of the acts you're recommending, and email your avails to whole lists of buyers in booking campaigns. For colleges, offer an act's run as a block with tiered pricing and let each school pick its date. Acts can apply to join your roster from your website.

From your own act to a whole agency

Many booking companies start as one performer booking a few friends. See how GigTools grows from your own act, to other acts on your gigs, to a whole booking company. Most agency tools are on the Agency plan; talk to us about your roster and team.

What you get

Deal memos and holds. Send buyers the deal on one page to accept online, and work first, second and third holds with challenge deadlines.
Radius and exclusivity checks. A warning before you book an act too close to another date or inside an exclusive.
Representation agreements. Term, territory, exclusivity and commission for every act, with renewal reminders.
Territories and agent splits. Route inquiries by state, see who owns each act and client, and split commission between agents with monthly statements.
Settlement sheets. Tiers, deductions and splits worked out on the night, signed online by the venue and the act.
Trust accounting. What you're holding for each act, what they're owed and what you've paid, ready to reconcile.
Reports and audit trail. A 12-month forecast, year-over-year by agent, act and client, and a record of who changed what.
Sell your roster. A password-protected avails page for buyers, printable pitch books, booking campaigns and college block offers.
Venues and insurance. Stage, sound and load-in for every room, show history, and insurance certificates with expiry reminders.
Team inbox. One shared email address for the agency, with threads assigned to agents and internal notes.
Books and automation. Invoices and act bills synced to Xero (QuickBooks coming soon), Eventbrite ticket counts on your gigs, plus webhooks and an API.

Get started

FAQ

Questions from agents & managers

Can I manage more than one act?

Yes. Manage any number of acts, each with its own bio, headshots, demo reels, public page, representation agreement and commission. Acts can also be on GigTools themselves, so the gigs you book land in their own calendar.

Can several agents work the same roster?

Yes. Give each person a role and a territory, assign acts, clients and inquiries to an owner, and split commission between agents on any deal. Agents work their own leads, holds and deals without seeing act payouts or tax details.

Does GigTools handle money held for acts?

Yes. Settlement sheets work out what's owed on the night, and the trust account shows what you're holding for each act, what they've been paid, and your commission, so you can reconcile it with the bank.

Does GigTools work with QuickBooks or Xero?

Xero is connected today on the Agency plan; invoices and what you owe each act go to Xero, and payments come back. QuickBooks Online is coming soon. Webhooks and an API connect everything else.

Can buyers see my acts' open dates?

Yes. Share a password-protected avails page that shows which dates each act is free or on hold, without client names or fees, and lets buyers request a date. Or send a pitch book of the acts you're recommending.

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